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Pre-Opening Checklist for FoodService Operations

Click Here to Download the Check List in PDF (.pdf) Format
   

Restaurant Pre-Opening Checklist                  Projected Opening Date:______________

                                                                                                                                                        

Inspectors:                    Name                             Phone                               Cell or e-mail                 

Health:                                                                                                                                                 

Fire:                                                                                                                                                     

Building:                                                                                                                                              

Electrical:                                                                                                                                             

Plumbing:                                                                                                                                            

Other:                                                                                                                                                   

                                                                                                                                                        

1) Prepare critical path for operations based on construction schedule.

2) Have standard credit sheet drafted for ease of setting up accounts.

3) Make contractors phone list for post opening emergencies.

                                                                                                                                                        

Task                                                   Order By:     In Place by:   Person Responsible

Insurance Evaluation 

Pre-Const, During Const, Ops                                                                                                                 

Liquor Bond                                                                                                                                           

Liability                                                                                                                                                 

Workman’s comp                                                                                                                                  

 

Solid waste/Dumpster/Compactor/Roll-off

                                                                             

                                                                                                                                                            

Cables & Wiring

Burglar/Fire Alarm                                                                                                                                  

Music/Public Address                                                                                                                            

Telephone Lines-Internal                                                                                                                         

POS & Computer Lines                                                                                                                          

                                                                                                                                                            

Code Book

Handicap Regulations                                                                                                                            

Ansel System Requirements                                                                                                                  

Exits                                                                                                                                                     

Emergency Lighting                                                                                                                               

Security During Operation                                                                                                                       

Panic Hdwr Requirements                                                                                                                      

Fire Inspector Approval                                                                                                                           

Sprinkler System Requirements                                                                                                              

Smoke Detectors/Smoke Eaters                                                                                                             

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Evaluate Information Systems 

Register w/ All Gov't Agencies                                                                                                                

Obtain Fed Tax ID Number                                                                                                                     

Bank Reconciliations                                                                                                                             

Payroll System                                                                                                                                      

                                                                                                                                                            

Gas Service - New 

Procedures                                                                                                                                            

Drawings/Plans                                                                                                                                     

Inspection                                                                                                                                              

Permit Requirements                                                                                                                             

Installation                                                                                                                                             

                                                                                 

Telephone Service- New 

Procedures                                                                                                                                            

Drawings/Plans                                                                                                                                     

Inspection                                                                                                                                              

Permit Requirements                                                                                                                             

Installation                                                                                                                                             

                                                                                                                                                            

Water Service - New

Procedures                                                                                                                                            

Drawings/Plans                                                                                                                                     

Inspection                                                                                                                                              

Permit Requirements                                                                                                                             

Installation                                                                                                                                             

                                                                                                                                                            

Sewer Service - New

Procedures                                                                                                                                            

Drawings/Plans                                                                                                                                     

Inspection                                                                                                                                              

Permit Requirements                                                                                                                             

Installation                                                                                                                                             

Set Up Grease Trap - Rendering Service                                                                                            

                                                                                 

Electric Service- New 

Procedures                                                                                                                                            

Drawings/Plans                                                                                                                                     

Inspection                                                                                                                                              

Permit Requirements                                                                                                                             

Installation                                                                                                                                             

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Banking

Selection of Bank                                                                                                                                  

Construction Account                                                                                                                             

Operational Account                                                                                                                              

Payroll Account                                                                                                                                     

Lines of Credit                                                                                                                                       

Deposit bags                                                                                                                                         

Credit Card Deposit Acc'ts                                                                                                                      

Merchant Acct-AX, VISA/MC, Gift Cards, etc.                                                                                          

                                                                                                                                                            

Graphics Design

Logo                                                                                                                                                     

Type/Font Style                                                                                                                                     

Colors                                                                                                                                                   

Size                                                                                                                                                      

Business Cards                                                                                                                                     

Menus                                                                                                                                                   

Identify and choose menu covers if used.                                                                                                 

Printed Gift Certificates                                                                                                                          

Signs                                                                                                                                                    

Stationary                                                                                                                                              

Letterhead                                                                                                                                             

                                                                                                                                                            

Signage and Banners 

Coming soon                                                                                                                                         

Opening date                                                                                                                                         

Now hiring                                                                                                                                             

Menu Board                                                                                                                                           

No deliveries between…                                                                                                                         

Hours of business                                                                                                                                  

Parking Lot                                                                                                                                            

Smoking                                                                                                                                                

Fire Marshall                                                                                                                                         

ADA                                                                                                                                                      

Restrooms                                                                                                                                             

Open/Closed                                                                                                                                         

                                                                                                                                                            

Advertising Timetable

Find Yellow Pages Cut-Off Dates                                                                                                            

Evaluate Local Associations                                                                                                                   

List of Advertising Resources                                                                                                                  

Flyers                                                                                                                                                   

 

Task                                                   Order By:     In Place by:   Person Responsible

Vendor List for:

Food                                                                                                                                                     

Liquor                                                                                                                                                    

Supplies                                                                                                                                                

Contact Salespersons                                                                                                                            

Credit Applications on File                                                                                                                      

List of References                                                                                                                                  

Inventory                                                                                                                                                

 Initial / Pre-Opening                                                                                                                   

 Replacement                                                                                                                            

Par Stock & Ordering Forms                                                                                                                   

                                                                                                                                                            

Outside Services  

Maintenance                                                                                                                                         

Janitorial                                                                                                                                                

Valet Parking                                                                                                                                        

Pest Control                                                                                                                                          

Plant Service                                                                                                                                         

Linen Service                                                                                                                                         

Hood/Flue Cleaning                                                                                                                                

Carpet Cleaning                                                                                                                                     

Window Washing                                                                                                                                   

                                                                                                                                                            

Payroll 

Pre Opening                                                                                                                                          

Management                                                                                                                                         

Hourly                                                                                                                                                   

                                                                                                                                                            

POS System

Wiring                                                                                                                                                   

Installation                                                                                                                                             

Training                                                                                                                                                 

                                                                                                                                                            

Primary Vendor Selection/Approved vendor list

Local contact w/ name number                                                                                                               

Establish credit, delivery schedule                                                                                                           

P - O - S materials                                                                                                                                 

Initial marketing support                                                                                                                         

                                                                                                                                                            

                                                                                                                                                

Task                                                   Order By:     In Place by:   Person Responsible

Parking Lot

Number of Spaces                                                                                                                                 

Resurfacing                                                                                                                                           

Entrance/Exits                                                                                                                                      

Lighting for Parking Lot                                                                                                                           

Control Pre-Construction                                                                                                                        

Control During Construction                                                                                                                    

Valet Stand/Key Control                                                                                                                         

Parking Lot Signage                                                               

      Handicap                                                                                                                             

      Reserved                                                                                                                             

      Valet                                                                                                                                   

                                                                                                                                                            

Landscaping

Pre-Construction                                                                                                                                    

During Construction                                                                                                                               

Maintenance                                                                                                                                         

Construction Timetable                                                                                                                           

Estimated Time for Each Phase                                                                                                              

Estimated Completion Date                                                                                                                    

Critical Path                                                                                                                                           

Construction Budget                                                                                                                              

Sign Requirements/Restrictions                                                                                                              

                                                                                                                                                            

Security

Robbery Prevention                                                                                                                                

Control of Access During Ops                                                                                                                 

Control of Access During Const                                                                                                              

Double door safe                                                                                                                                    

Night drop                                                                                                                                              

                                                                                                                                                            

Keys                                                                                                                                                     

Make list of keys needed in store. Have all coolers, equipment, etc. keys same as doors.                                        

Collect all keys upon installation.                                                                                                            

Re-key just before opening                                                                                                                     

                                                                                                                                                            

First aid box 

                                                                                                                                                            

Informational Signage  

      Restrooms                                                                                                                           

      Exit                                                                                                                                     

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Staffing  Projected list of employee needs for each area of operation and Sources for recruiting.

Develop pay scales for all crew work groups                                                                                            

Front Desk                                                                                                                                            

Servers                                                                                                                                                  

Wait Assistants                                                                                                                                     

Bartenders                                                                                                                                             

Cooks                                                                                                                                                   

Prep Cooks                                                                                                                                           

Dishwashers                                                                                                                                         

Supervisors                                                                                                                                            

Managers                                                                                                                                              

                                                                                                                                                            

Arrange for interview site, furniture, phones & supplies.

Place employment ads in local newspapers & schedule recruiting missions.                                              

Review staffing manual for interviewing and hiring procedures. Establish target question list.                                      

                                                                                                                                                            

Training

Identify dates of training allowing for “dry run” or “soft opening” time.                                                           

Validate service sequences.                                                                                                                   

Develop bar opening checklist.                                                                                                                

Develop kitchen-opening checklist & for all departments: open, close & managers.                                       

Document and train management and staff.                                                                                             

Organize orientation materials.                                                                                                                

Develop sidework schedules for all FOH                                                                                                  

Set up POS training for management & crew.                                                                                          

Arrange lodging for all opening personnel.                                                                                                

Wine & beer seminars for sales knowledge and over-consumption policy.                                                   

FOH menu descriptions for all items.                                                                                                      

Plating and garnish guide for all items.                                                                                                    

Set up training recipe manuals                                                                                                                

Select training team.                                                                                                                              

Set date for training team arrival.                                                                                                             

Prepare master training calendar.                                                                                                            

Set up training manuals & opening materials.                                                                                          

Set up general meeting and training session.                                                                                           

                                                                                                                                                            

                                                                                                                                                            

Organize any necessary management training such as: 

MSDS location                                                                                                                                       

Restaurant standards and systems                                                                                                         

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Human Resources

Selection of Manager                                                                                                                             

Selection of Pre-Opening Staff                                                                                                                

Organizational Chart                                                                                                                              

Evaluation of Available Managers                                                                                                             

Define Manager Job Duties                                                                                                                     

Interview of Managers                                                                                                                             

Interview of Pre-Opening Staff                                                                                                                  

Create Management Reports                                                                                                                  

Evaluation of Available Chefs                                                                                                                   

Evaluation of Kitchen Manager                                                                                                                

Employee Performance Evaluation                                                                                                          

Training Program for Employees                                                                                                              

Uniforms                                                                                                                                                

Dress Code                                                                                                                                           

Establish Work Schedules                                                                                                                   

Reports                                                                                                                                                 

Food/Bev/Covers/Avg Ck/Sales Mix                                                                                                        

Comparisons to Budget                                                                                                                          

Organizational Charts by Department                                                                                                      

Dining Room                                                                                                                                         

Bar                                                                                                                                                       

Kitchen                                                                                                                                                 

Administration                                                                                                                                       

Employee Applications                                                                                                                           

Employee Manuals                                                                                                                              

Writing                                                                                                                                                  

Production                                                                                                                                             

Training                                                                                                                                                 

Hiring of Employees                                                                                                                               

Training of Employees                                                                                                                            

Establish employee meal policy                                                                                                              

Employee Applications & Employee New Hire Kits                                                                             

English / Spanish                                                                                                                                  

I - 9 and Tax Forms                                                                                                                                

Health cards                                                                                                                                          

Server/Bartender/Entertainment Permits                                                                                                  

Orientation                                                                                                                                             

Pre-Opening/Training schedule                                                                                                                

Operational schedule                                                                                                                             

ServSafe™ Training                                                                                                                                

Uniform                                                                                                                                                 

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Kitchen Operations/Service Operations 

Set-up sheets with pars                                                                                                                          

Opening checklists                                                                                                                                

Closing checklists                                                                                                                                 

Prep lists with pars                                                                                                                                

Standardized recipe book                                                                                                                       

Freezer pull sheets                                                                                                                                

Inventory forms.                                                                                                                                     

Electric bug killer for back door?                                                                                                             

                                                                                                                                                            

                                                                                                                                                            

Employee Bulletin Board 

Required Postings -- OSHA, safety, minimum wage, etc.                                                                          

Wage & hour                                                                                                                                         

Workman's comp                                                                                                                                   

Emergency hospital & Doctor                                                                                                                 

                                                                                                                                                            

Employee lockers                                                                                                                                

Job descriptions                                                                                                                                  

Operational Manuals                                                                                                                           

Safety manual                                                                                                                                       

Financial manual                                                                                                                                   

Catering manual                                                                                                                                    

Kitchen manual                                                                                                                                     

Exhibition cooking manual                                                                                                                      

                                                                                                                                                            

Join local Restaurant Association                      

                                                                                                                                                            

Telephones 

Office line                                                                                                                                              

Fax line                                                                                                                                                 

Catering line                                                                                                                                          

E-mail line                                                                                                                                             

Kitchen line                                                                                                                                           

Reservations line                                                                                                                                   

Pay phones                                                                                                                                           

                                                                                                                                                            

Guest Music

     ASCAP/BMI Arrangements                                                                                                                

     Satellite Music System                                                                                                                     

                                                                                                                                                            

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Hours of Operation 

Estimated Hours of Operation                                                                                                                 

Bar                                                                                                                                                       

Restaurant                                                                                                                                             

Entertainment                                                                                                                                        

      Opening                                                                                                                              

      On Going                                                                                                                             

                                                                                                                                                            

Preliminary Menu 

Children’s Menus                                                                                                                                   

Children amenities                                                                                                                                 

Baby bibs                                                                                                                                              

Birthday Favors                                                                                                                                     

Lunch                                                                                                                                                    

Dinner                                                                                                                                                   

Catering                                                                                                                                                

Brunch                                                                                                                                                  

Banquet                                                                                                                                                

Menu Pricing Range                                                                                                                               

Menu Cost & Portion Guide                                                                                                                    

Standard recipe binder                                                                                                                           

                                                                                                                                                            

Table Arrangement 

Section ( wait station) Maps                                                                                                                   

Opening and Closing Sidework Assignments                                                                                           

 

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

 

Equipment, Smallwares & Supplies

Collect all warranties for new equipment and send in cards.                                                             

Place all equipment information and Service Agents in a notebook for reference.                             

Kitchen                                                                                                                                                 

Dining Room                                                                                                                                         

Bar                                                                                                                                                       

Office                                                                                                                                                    

Food Inventory                                                                                                                                       

Bar Inventory                                                                                                                                         

Supplies Inventory                                                                                                                                  

                                                                                                                                                            

Hood/HVAC equipment                                                            

                                                                                                                                                            

Kitchen Design and Equipment List 

Punch List                                                                                                                                            

      Contractor                                                                                                                           

      Subcontractors                                                                                                                    

      Out-side Contractors                                                                                                            

Equipment checkout (burn-in/calibration)

      Ice Machines                                                                                                                       

      Cooking Equipment                                                                                                              

      Refrigeration Equipment                                                                                                       

                                                                                                                                                            

Hand Wash Stations

      Soap                                                                                                                                   

      Sanitizer                                                                                                                              

      Towel Dispensers                                                                                                                 

       Hand wash signs                                                                                                                 

Kitchen Clock                                                                                                                                      

Anti-fatigue mats                                                                                                                                 

Set up dish machine service                                                                                                               

                                                                                                                                                            

Clean, organize and label all shelving:

     Dry Storage                                                                                                                                      

     Walk-in                                                                                                                                            

     Freezer                                                                                                                                            

     Supply area                                                                                                                                      

     Service Area                                                                                                                                     

     Chemical Storage                                                                                                                             

     Bar Storage                                                                                                                                      

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Kitchen Utensils 

      Produce List                                                                                                                        

      Obtain Bids                                                                                                                         

      Place Order                                                                                                                         

      Receive Order                                                                                                                      

                                                                                                                                                            

Small Wares Order

      Produce List                                                                                                                        

      Obtain Bids                                                                                                                         

      Place Order                                                                                                                         

      Receive Order

                                                                                                                                                            

Tabletop Selection

      Plateware                                                                                                                            

      Flatware                                                                                                                              

      Glassware                                                                                                                           

      Linen                                                                                                                                   

                                                                                                                                                            

Select Wall Covering

      Produce List                                                                                                                        

      Obtain Bids                                                                                                                         

      Place Order                                                                                                                         

      Receive Order                                                                                                                 

                                                                                                                                                            

Select Tables 

      Produce List                                                                                                                        

      Obtain Bids                                                                                                                         

      Place Order                                                                                                                         

      Receive Order                                                                                                                      

                                                                                                                                                            

Select Chairs

      Produce List                                                                                                                        

      Obtain Bids                                                                                                                         

      Place Order                                                                                                                         

      Receive Order                                                                                                                      

      Apply Scotchguard protection                                                                                               

      High Chairs & Boosters                                                                                                       

      Arrange Delivery                                                                                                                   

                                                                                                                                                            

Select Floor Covering 

      Obtain Bids                                                                                                                         

      Order                                                                                                                                  

      Arrange Installation                                                                                                               

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Bar Operation                                                                                                                                  

                                                                                                                                                            

Beverage station

     cups                                                                                                                                                

     lids                                                                                                                                                  

     holders                                                                                                                                             

     sodas                                                                                                                                               

     dairy                                                                                                                                                

     canned juices                                                                                                                                   

     bev naps                                                                                                                                           

     straws                                                                                                                                              

                                                                                                                                                            

Soda System 

                                                                                                                                                            

Well liquor selection

Call liquor selection 

Premium liquor selection

                                                                                                                                                            

Beer Selection 

      Draft system                                                                                                                        

                                                                                                                                                            

Wine Selection

      Supplier Wine Training Program                                                                                            

      Wine List Design                                                                                                                  

      Wine List Publication                                                                                                            

      Wine Openers                                                                                                                      

      Wine buckets and stands                                                                                                    

                                                                                                                                                            

Standardized Recipe and Glassware

      Garnish Guide                                                                                                                                  

                                                                                                                                                            

Paper Products

Guest Checks                                                                                                                                       

POS Supplies                                                                                                                                       

Take out                                                                                                                                                

Bathroom                                                                                                                                              

                                                                                                                                             

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Linen Service

Table top Laundry (Rental)                                                                                                                      

Uniform Laundry (Rental)                                                                                                                        

Uniform order                                                                                                                                         

                                                                                                                                                            

Janitorial supplies

Hard goods                                                                                                                                            

Wet Floor Cones                                                                                                                                   

Mop Buckets                                                                                                                                         

Mops                                                                                                                                                    

Vacuum                                                                                                                                                

Hand towel dispensers                                                                                                                           

Squeegees                                                                                                                                            

                                                                                                                                                            

Office Equipment

Office Furniture

 Desk                                                                                                                                        

 Chair                                                                                                                                        

 Filing cabinets                                                                                                                          

                                                                                                                                                            

Computer System

 Color Monitor                                                                                                                            

 Color Printer                                                                                                                             

 ISP Internet service                                                                                                                   

                                                                                                                                                            

Software 

 Food Ordering (From Primary Supplier)                                                                                                  

 Office Suite Software                                                                                                                 

      Word Processor                                                                                                              

      Spreadsheet                                                                                                                   

      Presentation                                                                                                                   

      Publisher Software                                                                                                          

      Scheduling- Use for employee time management, Management Schedules                                          

      and Catering Events                                                                                                             

 

Upload software

                                                                                                                                                            

Telephone Equipment 

      Obtain Bids                                                                                                                         

      Order                                                                                                                                  

      Arrange Delivery                                                                                                                   

      Accept per Order                                                                                                                  

                                                                                                                                                            

                                                                                                                                                            

Task                                                   Order By:     In Place by:   Person Responsible

Finals 

Place initial food order                                                                                                                      Place initial chemical supplies order                                                                                                Place initial paper goods order                                                                                                           

Fire Department walk through                                                                                                             Alarm system

Fire extinguishers/signs                                                                                                            

 Ansul system                                                                                                                           

 Hand held extinguisher                                                                                                             

 Mounting and signage                                                                                                               

 Instruction                                                                                                                                

                                                                                                                                                            

                                                                                                                                                            

Environmental Health Walk through